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Discuss Best invoicing software for electricians in the Electrical Tools and Products area at ElectriciansForums.net

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Was using QuickBooks but migrated to Xero as QB messed my year end payroll up.accountant switched me to Xero. Does all I need. I have job templates so type a number and it autofills with what ever i set it up as.
Links to hmrc for vat, paye, corporation tax etc...
Accountants can log in remotely and do what she needs. Press of button tax man gets all he needs.
I email invoices from the software.
It links to bank account. Costs £20+vat per month through accountant
Thanks for sharing.
 
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I use Quickfile for invoicing too - but there is definitely space for a smarter one that is aimed specifically at electricians.

I've looked at several of the 'job management' combination ones like Tradify and they are far too complicated for a sole trader that works on one site at a time.

But a simple job management app for sole traders would be very useful - the only issue would be whether there is the market to produce one at a reasonable cost.

One feature springs to mind that I'd find really useful - a button that could be clicked on arrival at a job, then keep track of hours spent until the button is pressed again, when it can auto suggest an invoice total (manually adjusted if necessary) then fire it off immediately to an email, while keeping records for later integration with other systems. I've been thinking of rolling my own with an automation app like tasker, but never have the time.

Perhaps a similar system that could be used on site when doing quotes to choose from a selection of pre defined 'jobs', 'parts', etc to make it possible to estimate on the spot - or save for later adjustment to make a guaranteed quote.
I have been considering the idea of a button that could be clicked on arrival at a job, then keep track of hours spent until the button is pressed again. My concern is if there are enough tradespeople who charge per hour, rather than for the whole job. Unfortunately, when I search Google for "tradespeople who charge per hour", Google doesn't understand and instead show me the hourly rate that tradespeople can demand! Can you offer any thoughts on this?
 

Dartlec

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I have been considering the idea of a button that could be clicked on arrival at a job, then keep track of hours spent until the button is pressed again. My concern is if there are enough tradespeople who charge per hour, rather than for the whole job. Unfortunately, when I search Google for "tradespeople who charge per hour", Google doesn't understand and instead show me the hourly rate that tradespeople can demand! Can you offer any thoughts on this?
I think it varies a lot and depends on the job, but I'd say that a lot of electricians, plumbers and other trades base unplanned jobs at least on an hourly rate. I did the same when I fixed computers as a previous occupation.

Some might have a call out or minimum charge, which could perhaps be set separately and taken into consideration too.

I also vary things slightly depending on whether it's a job for a regular client (landlord with several properties for example), or a new client. Travel is sometimes also taken into account if it's further than normal.

However, regardless of that, a system that kept records of how long was spent at each job would be useful purely for information, even if it was decided later to charge for less time.

There are possibly also tradesmen who work to a fixed price for a particular task, such as installing a kitchen, changing a consumer unit, etc. but those would usually be quoted for in advance anyway.
 
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I think it varies a lot and depends on the job, but I'd say that a lot of electricians, plumbers and other trades base unplanned jobs at least on an hourly rate. I did the same when I fixed computers as a previous occupation.

Some might have a call out or minimum charge, which could perhaps be set separately and taken into consideration too.

I also vary things slightly depending on whether it's a job for a regular client (landlord with several properties for example), or a new client. Travel is sometimes also taken into account if it's further than normal.

However, regardless of that, a system that kept records of how long was spent at each job would be useful purely for information, even if it was decided later to charge for less time.

There are possibly also tradesmen who work to a fixed price for a particular task, such as installing a kitchen, changing a consumer unit, etc. but those would usually be quoted for in advance anyway.
Thanks for your thoughts. I have decided to give this a go! I will base the app around invoicing initially, but wit the added function of timing your work day. I am obsessed with simplicity and functionality so it will be extremely user friendly.

The basic idea is that you can create a new client, then create a job name for that client, click 'start' and 'end' job, which will auto generate an invoice. That is the basics but I can expand on it if it proved useful.

It would be very helpful to get your feedback as it develops if you don't mind? It may take a month or so to get it all set up but I will keep you posted!
 

telectrix

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as my business has grown, i went from an Embassy 10's packet to a 20's. what with all the extra paperwork, I've had to progress to beermats. now even these are too small to enter all the data and so I am now considering Andrex. It comes on a roll and acceppts sharpie entries, albeit smudged, end of the day, once data has been transmitted to hmrc, enough left to wipe my arse.
 

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